By sharing your contact details or applying to participate in an Adventure with Adventures in Mind, you indicate that you accept and undertake to comply with the following terms and conditions. Please read them carefully.
PRIVACY STATEMENT
The Adventures in Mind Educational Travel Association is subject to the BC Personal Information Protection Act. By giving us your personal details you consent to allow us to use those details in our legitimate operations, and to share them to the extent that it is necessary with third parties (for example travel agents, hotels, airlines) through whom we provide you with services. We will not share them with unrelated parties of any kind, and we will store them in a secure environment. If you become a member of the Association by participating in an Adventure, we will store your personal information for as long as you remain a member; you may resign your membership at any time (provided only that you are not participating in an Adventure at that time), whereupon any record of your personal information will be deleted.
CANCELLATION AND REFUND POLICY
Participants must agree to the following policy on cancellation and refunds:
In order to ensure the successful delivery of an Adventures in Mind program, the Association reserves the right to make substitutions or changes to program details as required. Adventures in Mind programs may involve the use of services and facilities provided by third parties and may be affected by situations that are beyond the Association’s control.
The Association may cancel an Adventures in Mind program if:
- Global Affairs Canada issues an Advisory for Canadians to avoid non-essential and/or essential travel to the destination country(ies);
- The Association determines that the program is no longer feasible because of unanticipated changes in costs, logistics, safety or other reasons.
- All Adventures are subject to enrolment.
- Such a cancellation, in rare instances, may be at short notice.
Program Cancellation by the Association:
If the Adventures in Mind program is cancelled by the Association, participants will receive a full refund of any fees paid directly to the Association.
The Association is not responsible for the costs of any goods or services incurred independently by participants, such as airline tickets and travel insurance. We strongly recommend purchasing trip interruption & cancellation insurance at the same time as your plane ticket.
Voluntary Withdrawal by the Participant:
“Voluntary withdrawal” includes any withdrawal on the part of the participant for any reason or cause whatsoever, including death. If a participant voluntarily withdraws from the program, no payments already made to the Association will be refunded. Failure to make payments by the stated deadlines may be considered equivalent to voluntary withdrawal.
Withdrawal of Participant by the Association:
If a participant engages in behaviour deemed by the group leaders to be seriously disruptive of program delivery or the satisfaction of others involved, the participant may not be allowed to continue in the program. In such a case:
- No refunds of Adventures in Mind program fees will be provided.
- The participant will be responsible for any costs associated with early withdrawal/departure such as flight changes, changes to accommodations, insurance premiums etc.
Refund Requests in Exceptional Circumstances:
At the entire discretion of the Association, refunds of fees may be granted on the basis of withdrawal due to medical, compassionate or exceptional circumstances. To request a refund based on medical, compassionate or exceptional circumstances please provide a detailed request and appropriate documentation to the Board of Directors of the Association at info@adventuresinmind.org.
ACKNOWLEDGING RISK, COVERING YOURSELF THROUGH INSURANCE
Participants should understand the normal risks associated with travel of any kind. Canadian participants are also advised to visit the Global Affairs Canada website to view travel advisories for their chosen destination. Provided they act with due diligence, Adventures in Mind group leaders cannot be held responsible for accidental occurrences, though they will do their best to aid anyone who is injured or falls ill. Participants are strongly recommended to purchase travel medical, trip cancellation and trip interruption insurance. They must sign a liability waiver acknowledging these points before embarking on an Adventure.
HEALTH MATTERS
A level of physical and medical fitness is required to get the most out of our Adventures. Some of the sites visited may be accessible only on foot (and not be wheelchair-accessible), and visits may require moderately lengthy periods of walking and standing. Accommodation may be several floors up, with no elevator, and you may have to carry your luggage up and down stairs. If you have any limitations or concerns in this area, please consult Adventures in Mind before applying.
In recognition of the health and comfort of others, all Adventures are scent-free: please do not use perfume or other scented products.
MEDIA RELEASE
If you participate in an Adventure you consent to allow us to use for promotional purposes any photo or video material created during the Adventure, or during any preparatory activities prior to the Adventure, which contain your image. Without your further explicit consent, however, such material will be presented, if at all, anonymously, that is to say without mention of your name or any other identifying information.